Start Free Trial Book a demo

Cafe Management Software | Orderific

Managing A Cafe

Managing a cafe or coffee shop can be a relatively straightforward process as long as there is efficient management and strategic, thought-out service processes. These kinds of processes can take some time to identify. Over time, cafe owners & managers will learn through trial and error what choices, systems and habits are best applicable to their cafe and the kind of service they wish to deliver to their patrons.

When considering the running of a cafe, managers must cohesively combine both the expected standards of the owners and the best practices for day-to-day efficiency of service. A good cafe manager will identify areas of the business that can be improved, and search for ways to ameliorate these issues whilst remaining aligned with the vision of the cafe owners.

Some of the most important core elements to consider when attempting to streamline the management of your cafe or coffee shop include;

Inventory management which is an important part of running a cafe as it allows for efficient management of your budget and your resources, it allows for efficient management of the space, the meals you serve and the amount of waste you produce. Advanced inventory management also helps you to maintain your hardware & equipment, keep your space in order and make sure your flow is never interrupted mid-service. Ingredient-level inventory tracking on the other hand helps you to have adequate ingredients and the most efficient times. It is vital to manage stock efficiently and diligently.

Considering the fact that coffee shops provide much of their service to over-the-counter, walk in and walk-out patrons, the manner in which counter service is delivered is very important. POS systems and specifically cafe POS systems are efficient means of providing fluid counter service. This includes payment processing, good loyalty programs to reward customer loyalty, an efficient and easy-to-use cafe till system and an efficient sale system. The use of integrated payments for your cafe till system and

Alongside this, when your coffee shop has a good level of employee management, this can help your customers and your team to have a more efficient and stress-free experience in your cafe or coffee shop. This can be a challenge for most coffee shops and coffee shop owners when they are attempting to manage employees over a number of cafes or coffee shops.

The overall key to success for any service establishment ultimately is customer satisfaction. Ensuring your customers have an enjoyable time at your establishment from their arrival to their service to their departure and even their use of restroom facilities is important for your success. Satisfied customers are more likely to become repeat customers, spend again, refer you to their friends and even post about you online.

Cafe Management Software / Coffee Shop POS System

Using a coffee shop POS system can help you to manage all of the processes we have mentioned above. The best café POS systems will merge all of these processes into an integrated platform with an easy-to-use software interface that streamlines all the features to help you manage your processes. POS software features should be easy to access and manage across the board from the point of sale system to the kitchen display screen and table management. One location, small coffee shops or new coffee shops could really benefit from built-in marketing tools, whilst more established cafes and coffee shops with high sales volumes and multiple locations might benefit more from QR code ordering and advanced features such as sales reports, accounting integrations and online ordering features.

What We Offer, and The Benefits Of Using Orderific

Menu Management

Orderific offers cafe management-specific features that are customizable to help manage menus efficiently. With Orderific, you can easily create personalized menus with interchangeable items. This is especially useful for cafes that have limited space and may experience overcrowding during peak hours. Digitalizing your menu can help keep your service smooth and organized. Additionally, you can update your menu in real-time based on inventory, availability, and time. Personalized QR codes can be created to help customers access your menu and easily place their orders. These QR codes can also provide information about the ingredients used in your meals.


Cafes, particularly those that are start-ups or small businesses, can benefit greatly from effective marketing strategies. Orderific provides personalized and efficient marketing tools to help cafes gain a competitive advantage. With Orderific's marketing tools, you can build a strong brand presence and develop a loyal customer following. These tools allow you to manage your online reviews, build a professional website, design an attractive menu, and more. By utilizing these features, you can establish a strong online presence, attract more customers to your cafe, and ultimately drive business growth.

Finance Tracking

Orderific offers efficient and straightforward finance tracking systems specifically designed for cafes. Effective financial management is crucial for the success of any cafe business. With Orderific, you can easily keep track of your spending through special applications like auditing and accounting with orders and suppliers. Our customizable finance tracking system allows you to monitor your savings through your dashboard, reports, and menu management. You can also manage your payment processing through your orders, menu management, and suppliers tab. By utilizing Orderific's finance tracking system, you can gain a better understanding of your financial situation, make informed business decisions, and ultimately improve your cafe's profitability. As part of Orderific POS system you can accept payments, save on monthly fees, cut down your transaction fee, manage high sales volumes, identify price tiers, and improve your till system.

Patron Support

In the cafe industry, having a strong support network is crucial to building a loyal customer base and ensuring business success. With Orderific, you can establish and maintain patron relationships through reward systems, customer loyalty programs, and other valuable features. By rewarding recurring customers for their loyalty and support, you can build a solid customer base that will continue to support your cafe when you open your first premises. This network of loyal customers will provide ongoing support and serve as a foundation for your cafe's growth and success.

Explore 30+ Bespoke Features To Power Up Your Business

Test it out with our free trial offer today!

We are looking to produce the highest quality and most comprehensive product & the cafe management software available. With this in mind, we are providing our product in its current beta testing state. With our product in our current beta testing, we would like to offer you a chance to try it today for free. Give our free version try and let us know what you think.

Explore What We're Up To Around The World

Enhance your guest experience with Orderific QR Mobile ordering solutions. Let your customers view your branded digital menu.

Frequently Asked Questions(FAQ)

The short answer.... YES! Not only will this help you in the management of your hospitality business, but it will help you to reduce waste and become more profitable.
A POS system or point of sale system is designed to help businesses, to organize the sale data for their business. Everything from inventory management to the actual point of sale. All managed from the same place. Orderific takes this a step further with tools to help you support your patron better with loyalty programs etc. As well as Marketing and even help in building your own website.
Orderific is specifically designed with the user in mind. Our software is set up to help you organize and operate your business.
Orderific is a management software specifically designed for the hospitality industry. From restaurants and cafes to hotels, b and bs, and night clubs with everything in between.